The project’s purchase policy should be processed as below:
The Purchasing Manager is responsible for maintaining raw material inventories, placing orders with approved suppliers, negotiating pricing with suppliers, and forwarding all paperwork to the Accounting Manager for payment.
The Project Manager is responsible for identifying, approving, tracking and the proper disposition of all materials, equipment, tools, goods, or services required to complete the project.
The Accounting Manager and Accounts Payable are responsible for payment of invoices only after satisfactory completion or delivery of goods or services has been made.
Receiving Personnel are responsible for receiving, inspecting materials, and forwarding all paperwork to the Purchasing Manager.